Payroll Connectors Overview

Learn how to connect your payroll system directly to Audit1 for automated data synchronization.

What are Payroll Connectors?

Payroll Connectors are pre-built integrations that automatically sync payroll data from your payroll provider directly into Audit1. Think of them as bridges that connect your payroll system to Audit1, eliminating manual data entry and file uploads.

Why Use Connectors?

🔄 Fully Automated: Data syncs automatically without any manual intervention
⏱️ Real-Time: Get the latest payroll data as soon as it's available
✅ Accurate: Eliminates manual data entry errors
🔒 Secure: Direct encrypted connection between systems
📊 Comprehensive: Captures all payroll data fields automatically
💰 Efficient: Saves time and reduces operational costs

Available Connectors

Audit1 offers direct integrations with these major payroll providers:

🔵 Paylocity

Best For: Mid to large-sized employers
Data Sync: Employees, pay statements, earnings, deductions
Update Frequency: Real-time or scheduled
View Setup Guide →

🟢 UKG (Ultimate Kronos Group)

Best For: Enterprise organizations
Data Sync: Employee records, payroll reports, time tracking
Update Frequency: Scheduled sync
View Setup Guide →

🔴 Hartford XactPay

Best For: Hartford insurance policyholders
Data Sync: Consent data, payroll records, employee information
Update Frequency: Scheduled sync
View Setup Guide →

🟡 AccountantsWorld

Best For: Accounting firms managing multiple clients
Data Sync: Multi-client payroll aggregation
Update Frequency: Scheduled sync
View Setup Guide →

Comparison: Connectors vs Other Methods

Feature	Connectors	SFTP	API	Manual
Setup Complexity	Medium	Low	High	None
Automation Level	Full	Partial	Full	None
Technical Knowledge	Low	Medium	High	None
Real-Time Data	✅ Yes	❌ No	✅ Yes	❌ No
Maintenance	Low	Low	Medium	High
Best For	Regular payroll sync	Batch uploads	Custom integration	One-time uploads

How Connectors Work

┌──────────────────┐                      ┌──────────────────┐
│                  │   OAuth Connection   │                  │
│  Your Payroll    │ ◄──────────────────► │     Audit1       │
│     System       │                      │   Connector      │
│  (Paylocity,     │   Automated Sync     │                  │
│   UKG, etc.)     │ ◄──────────────────► │                  │
└──────────────────┘                      └──────────────────┘
                                                    │
                                                    ▼
                                          ┌──────────────────┐
                                          │   Audit1         │
                                          │   Platform       │
                                          │  (Processing &   │
                                          │   Reporting)     │
                                          └──────────────────┘

The Process:

One-Time Setup - Authorize Audit1 to connect to your payroll system
Automatic Detection - Connector monitors for new payroll data
Data Extraction - Payroll information is securely retrieved
Data Sync - Information is automatically imported into Audit1
Processing - Audit calculations run automatically
Notifications - You're notified when data is processed

General Setup Process

While each connector has specific steps, the general process is similar:

Step 1: Contact Support

Reach out to enable connector access for your organization:

Email: [email protected]
Phone: Available during business hours
Specify which payroll system you use

Step 2: Receive Authorization

You'll receive:

Instructions specific to your payroll system
Any required consent forms or agreements
Access credentials (if needed)
Setup documentation

Step 3: Authorize Connection

This typically involves:

Logging into your payroll system
Authorizing Audit1 to access payroll data
Selecting which data to sync
Confirming permissions

Step 4: Configure Sync Settings

Choose your preferences:

Sync Frequency: How often data updates (real-time, daily, weekly)
Data Scope: Which employees and data to include
Notifications: How you want to be notified of syncs
Validation Rules: Any special requirements for your data

Step 5: Test Connection

Run an initial test sync
Verify data appears correctly in Audit1
Confirm all employee records synced properly
Check payroll calculations are accurate

Step 6: Go Live

Once testing is complete:

Enable automatic sync
Disable any manual processes
Set up monitoring and alerts
Train your team on the new workflow

Who Can Use Connectors?

✅ You CAN use connectors if:

You have an active account with one of our supported payroll providers
You have admin or payroll admin access in your payroll system
You want to automate data submission to Audit1
You process payroll regularly (weekly, bi-weekly, monthly)

❌ Connectors may NOT work if:

Your payroll provider isn't on our supported list (use SFTP or API instead)
You don't have authorization to grant data access
You have highly customized payroll setups (contact support to discuss)
You process payroll across multiple disconnected systems

Security & Permissions

What Access Do Connectors Need?

Connectors typically request read-only access to:

Employee names and identifiers
Gross pay and wages
Pay dates and periods
Job classifications
Hours worked
Basic deductions (for audit calculations)

Connectors DO NOT access:

Banking information
Social Security Numbers (full)
Tax forms or filings
Personal contact information beyond work email
Sensitive employee documents

How Is Data Protected?

🔐 Encryption: All data transfers use industry-standard encryption (TLS 1.3)
🔑 OAuth 2.0: Secure authorization without sharing passwords
🛡️ Access Control: You control what data is shared
📝 Audit Trails: All data access is logged
🔒 Compliance: SOC 2, HIPAA, GDPR compliant
⏱️ Token Expiry: Access tokens expire and refresh securely

Revoking Access

You can revoke Audit1's access at any time:

Through your payroll system's integrations page
By contacting Audit1 support
Through the Audit1 admin portal

Common Questions

Setup & Configuration

Q: How long does setup take?
A: Initial setup typically takes 15-30 minutes. Authorization and testing may add another 30 minutes.

Q: Do I need IT support?
A: Usually not. Most setups only require payroll admin credentials. Complex environments may benefit from IT assistance.

Q: Can I connect multiple payroll accounts?
A: Yes, if you manage payroll for multiple entities, each can have its own connection.

Q: What if my payroll system isn't listed?
A: Use our SFTP upload or API integration options. Contact support to discuss building a custom connector.

Data & Syncing

Q: How often does data sync?
A: Depends on the connector and your settings. Options range from real-time to scheduled daily/weekly syncs.

Q: Can I control what data syncs?
A: Yes, during setup you can specify data scope, employees to include, and date ranges.

Q: What happens if a sync fails?
A: You'll receive an email notification. Most connectors automatically retry. You can also manually trigger syncs.

Q: Can I sync historical data?
A: Yes, most connectors can retrieve historical payroll data. Discuss timeframes with support during setup.

Security & Privacy

Q: Is my payroll data safe?
A: Yes. All data is encrypted in transit and at rest. Audit1 is SOC 2 certified and HIPAA compliant.

Q: Who can see the synced data?
A: Only authorized users in your organization and relevant insurance carriers (per your policy agreements).

Q: Can I audit what data was accessed?
A: Yes, audit logs are available showing all data access and sync activity.

Q: What if I need to stop syncing?
A: You can pause or disconnect at any time through your settings or by contacting support.

Troubleshooting

Q: Data isn't syncing. What should I check?
A: Verify your payroll system credentials are current, check if any permissions changed, and ensure your payroll system is accessible.

Q: Some employees are missing. Why?
A: Check if they fall within your sync date range, verify they're active in your payroll system, and confirm they meet your sync filters.

Q: Synced data looks incorrect. What do I do?
A: Contact support immediately with specific examples. Most issues are related to data mapping or formatting.

Best Practices

✅ Do's

Setup:

✅ Test thoroughly before going live
✅ Document your setup for future reference
✅ Verify data mapping between systems
✅ Set up notifications for sync status
✅ Train your team on the new workflow

Ongoing:

✅ Monitor sync status regularly
✅ Review synced data periodically for accuracy
✅ Keep credentials current if using API keys
✅ Update settings when business processes change
✅ Maintain backup processes for critical periods

⛔ Don'ts

❌ Don't share credentials with unauthorized users
❌ Don't bypass validation if sync warnings appear
❌ Don't modify sync settings without understanding impacts
❌ Don't assume it's working - verify regularly
❌ Don't disconnect during payroll runs without a backup plan

Connector-Specific Guides

Click on your payroll provider for detailed setup instructions:

Alternative Integration Methods

If connectors don't meet your needs, consider:

📁 SFTP File Upload

Best for: Batch file uploads, custom payroll systems
Learn More →

🔌 REST API Integration

Best for: Custom integrations, real-time submissions
Learn More →

🎣 Webhooks

Best for: Event-driven workflows, real-time notifications
Learn More →

📝 Manual Upload

Best for: One-time submissions, small volumes
Access via: Audit1 Admin Portal

Getting Help

Support Resources

📧 Email: [email protected]
📱 Phone: Available during business hours (Mon-Fri, 9 AM - 5 PM ET)
📚 Documentation: developer.audit1.info
💬 Live Chat: Available in Admin Portal
📊 Status Page: status.audit1.info

What to Include in Support Requests

When contacting support about connectors:

Which payroll system you're using
Your Audit1 organization ID
Description of the issue
Screenshots if applicable
Recent sync logs or error messages
What you've already tried

Next Steps

Choose Your Connector: Review the available options above
Read the Specific Guide: Click through to your payroll system's guide
Contact Support: Request connector activation
Follow Setup Steps: Complete the authorization process
Test & Verify: Confirm data is syncing correctly
Go Live: Enable automatic syncing

Ready to get started? Choose your connector guide: